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Wednesday, January 18, 2012

SharePoint Custom Permission Level: How to add a contributor with no delete access.

This post is to show you how to use the out-of-the-box SharePoint (WSS) to allow a certain group of users to add items to a site, a document library, or a list, but not be able to edit or delete the items once added.

Windows SharePoint Services (WSS) includes 33 permissions, which are used in the five default permission levels. Site administrators are allowed to create new permission levels to contain a specific set of permissions based on their needs. In this case we are going to create a new custom level by copying permissions from the “Read” permission only since our custom permission level that we want to create is similar to an existing “read” permission level. All we need to do is copy the default permission level, and then modify the copy and save it as a new permission level.
To copy the existing permission level
Verify that you have one of the following administrative credentials:
You are a member of the Administrators group for the site collection.
You are a member of the Owners group for the site.

You have the Manage Permissions permission.
1-On the Site Settings page, under Users and Permissions, click Site permissions.
2-In the Manage section of the ribbon, click Permission Levels.

1-In the list of permission levels, click on the “Read” permission level.
1-At the bottom of the page, click Copy Permission Level.
1-On the Copy Permission Level page, in the Name field, type a name for the new permission level.
2-In the Description field, type a description for the new permission level.
3-In the list of permissions, select the “Add Items” checkbox.
1-Click Create.
2-Create a new group and you should be able to see the new permission level available for you to select.

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