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Monday, September 26, 2011

Why Develop a Microsoft Access Database?

In this age of information we need to store our data somewhere. We have historically done this with paper based records. Nowadays though there is no longer any advantage to storing information on paper and a database system such as a Microsoft Access database will be better suited.

Computers are used for mass storage and retrieval of information. Instead of shifting through lots of paper based files we can click a button and have the computer system instantly retrieve our data. Of course we need software to do this as a computer is only as good as the software it uses.

For small systems a Microsoft Access database is ideal. This type of database works well with around ten users. For anything more substantial one should look at moving the data to something more powerful than a Microsoft Access database.

MS Access will allow us to create pretty powerful database systems. It is part of the Microsoft Office suite of programs and is used by millions of businesses as well as home users around the globe.

Examples of applications created with a MS Access database include staff personnel record systems, order processing and many others. Home enthusiasts have been known to log their home inventory, stamp collections etc. The possibilities literally are endless.

You can also make Microsoft Word for instance communicate with the MS Access database. This would involve using Word to read records in the database and mail merge a letter or document with them.

Think about how you can make use of a Microsoft Access database in your own business. Study the application and see what it can do for you.

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