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Tuesday, September 27, 2011

Reusing Content Using Microsoft Publisher 2007

If you are creating a long publication or several similar publications you may find that you wish to duplicate certain items. This could include a picture, a design, a logo, or a slogan. You can then place them in several different locations within your publication.

To duplicate items, first go into your publication and select the item that you wish to be duplicated, and then you will need to add it to the content library. Click the item from content library button to display the content library task pane.

Now click on add selected items to content library. In the dialog box that appears, you will need to type a descriptive name for the item, select the check box for each category you want it to be classified as and then click on ok. When you wish to later find an item within the content library, select the category or the type of item that you want.

When you wish to insert the item into the publication, point to the item in the library. Then click the down arrow, and, from the drop down men, choose insert to insert the item onto the current page. Alternatively, you can choose copy to copy the item to the clipboard so that you can paste it into the locations you want whenever you wish.

To conclude, it is easier to reuse previous content than many people realise. Instead of returning to the first use of the item and copying and pasting it where you need it, you can simply place it in the content library. You can then insert that item later on wherever you want with just a couple of mouse clicks.

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