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Tuesday, September 27, 2011

Make the Most of Microsoft Visio As a Productivity Tool

Among productivity software, Visio tends to get eclipsed by bigger titles. Many businesses don't know about it and many of those that do dismiss it as "just pretty pictures". However Visio, accompanied by instructor-led Visio training, gives your organization a new avenue of communication that makes it easier to express new concepts.

Pictures Really Do Speak A Thousand Words

When trying to get a complicated point across with words, it is understandable that the listener doesn't always seem to quite 'get it.' However, with a visual image, a complicated process can instantly make sense. Some information can't be adequately conveyed in words or tables. Visio training offers tools to create diagrams that present information in a new way that may be easier to understand.

Technical diagrams are a common use. Imagine a large corporate campus with a computer network spread out over many buildings, incorporating dozens of servers and hundreds of clients. A listing of network connections, server operating systems, and machine roles may be useful when focusing on one aspect of the network but it will be impossible to grasp the entire structure without a diagram.

Historical Use of Graphic Information

Graphic depictions of information are hardly new. People have been using graphs to represent trends in information for centuries. When presented with a table of numbers, it is difficult to understand how the information is changing. Each number has to be examined for variation and it can still be difficult with noisy data to tell whether the general movement is up or down over a short period.

Plot that same data on a graph and trends become obvious. It takes a split second to see patterns that might have taken hours to understand by looking at the numbers. Visio training illustrates relationships of a different kind. It makes it easy to track work flows and business processes. Once those flows are charted, it is that much simple to spot bottlenecks or other problems with the processes.

People Absorb Information Differently

Every individual's brain is wired differently and we all learn best from different methods. One person might be best at grasping information presented orally. Another works best with written texts. A third might need the tactile response of taking notes. And many people work best with diagrams and pictures.

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