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Tuesday, May 31, 2011

Three Tips For Organizations To Utilize Sharepoint 2010 Effectively

SharePoint 2010 is the latest version of SharePoint developed by Microsoft. It provides various features like: collaboration, web content management, documents management, enterprise search, and web 2.0 features to the organization under a single platform. SharePoint 2010 has opened new avenues for SharePoint 2010 developers as they can now provide customized SharePoint 2010 solutions in a much easier way. Microsoft integrated products and provide SharePoint 2010 integration services to the organizations. Let us now look at some valuable tips which will organizations to effectively utilize SharePoint 2010:

Determine the core requirements of the organization for document management and collaboration: SharePoint 2010 offers many features to organizations; but document management and collaboration are core capabilities of the product. Hence; it is imperative for the organizations to determine their precise needs in terms of document management and collaboration before opting for Microsoft Office SharePoint 2010services. If an organization is not able to understand the true need for document management and collaboration; then the result is an out-of-the-box implementation which does not serve the purpose of the organization. If an organization receives more features than what were desired then it will not serve their purpose. If there are already ECM applications in place; it can result into duplication across platforms and can result in over-spending. Thus; it is very important to determine whether they wish to go for Microsoft SharePoint 2010 services or opt for specialized capabilities based on ECM or social business software platforms.
Avoid thinking of co-existence between SharePoint and other applications: In a typical organization every user has different set of requirements for any given capability. People who use the capability on a daily basis will have different requirements about system usability than those who are infrequent users of system. People who require these capabilities for core business process will have different requirements than those with peripheral business needs and so on. In addition to this; there are different ways through which people can utilize SharePoint services as opposed to other social business software platforms. So; organizations should divide the work amongst SharePoint and other applications in such a way that they run parallel to each other without intersecting their paths. This helps the organization in utilizing both the services in an effective manner. It is also imperative for the organization to avoid making decision to include or exclude either of these two products to meet the needs of different groups of people in the organization.
Involve everyone in the organization to participate in larger content management ecosystem for SharePoint: SharePoint 2010 is usually viewed as an "IT thing" but the truth is it has significant impact on end users, and compliance functions like records management. When only IT is taking advantage of SharePoint 2010 services, lot of IT functionalities like storage management, provisioning and technical support are improved. But; since business and critical compliance needs are not met; records retention, legal holds, and Line of Business (LOB) specific requirements lag behind. This leads to a risk of your SharePoint implementation being far less successful; than it could have been with the help of business users. This situation should not be taken lightly.

SharePoint 2010 is considered to be one of the best methods to share data internally.


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