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Tuesday, May 31, 2011

Guide to Microsoft Sharepoint Server 2007

Microsoft SharePoint server 2007 is a program which has been specially designed to work with products in the Microsoft Office range. Accessed through a standard Internet Explorer web browser or by using Microsoft Outlook 2007, Microsoft SharePoint 2007 provides businesses with an easy to use web portal or extranet system. Users can upload documents to SharePoint in several ways:

* By logging into their SharePoint 2007 site and uploading the document directly

* Directly from Microsoft Office applications, e.g. Word, Excel

* By e-mailing a document directly to the SharePoint site.

SharePoint allows workers to perform the following tasks:

* Collaborate with co-workers on group tasks and activities

* Share resources and business intelligence

* Manage and create content

* Search for people and information quickly and easily

* Create workflows and business forms to streamline your business practices.

Hosted vs. Dedicated

SharePoint services are available in two forms: Hosted and Dedicated.

Hosted SharePoint - Hosted SharePoint is based on a SaaS (software as a service) shared platform, which is suitable for most customers. This is a low cost option for running your own SharePoint sites without the need to purchase or maintain any hardware or Software.

Dedicated SharePoint - For customers with specialized requirements or who require their own server equipment, Genesis Communications have dedicated SharePoint Server solutions. These range from a single server to a tailor-made, advanced system.

Dedicated Microsoft SharePoint 2007 allows for an unlimited number of SharePoint sites, with an unlimited number of users and custom Business applications.

Features of SharePoint

* Create team workspaces

* Coordinate calendars

* Organize documents

* Receive important notifications and updates through communication features including announcements and alerts

* Create Company and employee blogs to publish information internally or externally

* Create virtual meeting spaces to reduce travel for meetings

* Create Online Surveys to gain instant feedback

* Take advantage of convenient offline synchronization capabilities.

Integration with Microsoft Office

SharePoint has the ability to fully integrate with all programs in the Microsoft Office suite to create the ultimate business utility with the following applications:

PowerPoint 2007 - With SharePoint, you can create a library of PowerPoint slides that can be shared with other users on an Office SharePoint Server 2007 site.

Office Access 2007 - Synchronising SharePoint with Access will allow you to use the reporting features to view data and create reports whilst offline.

Office Outlook 2007 - SharePoint allows you to take document libraries offline which are displayed just as other Outlook folders are.

InfoPath 2007 - Users can create form templates then publish them to an Office SharePoint Server 2007 site. You can then enable them for use in a Web browser.

Office Excel 2007 - Save worksheets on a SharePoint site so that users can access them by using a browser. You can use these to maintain and efficiently share one central, up-to-date version of all worksheets.

SharePoint Designer 2007 - Users can create their own master and content pages, so that your site has a consistent look and feel. For the more technically minded, you can customise sites using the latest ASP.NET technology and XHTML code.

Benefits of SharePoint

* Easily manage documents

* Ensure integrity of content

* Improve team productivity

* Give employees or suppliers secure document access

* Automate Customer or Supplier interaction using a Web portal

* Easily Track the progress of Company Projects

* Convenient offline synchronization capabilities

* Employee Presence Awareness - see if workers are online

* Reduce travel costs by allowing virtual meetings to take place

* Reduce HR costs by automating regular administration such as expense forms, holiday requests, sick leave, access to employee handbook etc.

* Reduce Operational costs by allowing the creation of 'workflows'.


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