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Thursday, November 10, 2011

How to Install MS Office 2003 ?

Microsoft Office 2003 software is developed by Microsoft for Windows and other operating systems. Its main applications are Word, Excel, Outlook, PowerPoint and Access. It is most popular suite as it has been the most widely used since its versions for Windows 1.0 which was launched in 1990.

If you want to install Microsoft Office 2003 on your system then follow these guidelines:

STEP 1. Insert the Office 2003 Installation CD into your computer’s CD drive. It will take few seconds to start the installation process. If the installation does not start automatically, open 'My Computer', then open the "OFFICE11 CD", and double-click the "SETUPPRO.EXE".

STEP 2. Now the setup will prompt for the Office 2003 product key.

STEP 3. Type the product key in the key field. Enter only five characters per field box, and make sure that there are a total of 25 characters. After entering the complete product key, click 'Next'. If you are unable to find the product key on the CD then click on the Windows help icon on the product key page to open the Microsoft help topic page.

STEP 4. The next step of the Office 2003 setup will prompt you for your user name, initials, and organization. Click 'Next' once you enter this information correctly.

STEP 5. The next screen shows the End-User License Agreement (EULA). Now click the checkbox at the bottom corresponding to "I accept the terms in the License Agreement". Without accepting the EULA, the setup will not proceed further, so, it is recommended that you go through this once. Then click 'Next'.

The next window shows the installation options for MS Office 2003. If you want to install every application that MS Office provides, click the selection button 'Complete'. Then click 'Next' at the bottom of the window. This will start the installation process. The other installation options are as follows:

Typical Install: As the name says this option installs the applications and options most commonly used by the people.

Minimal Install: This is a basic installation that has a viable choice if you're have low hard disk space.

Custom Install: Here's where you'll find maximum configurability. If you have a good idea of how you'll be using Office and its individual applications, this selection will let you tailor the installation more tightly to your specific needs.

Once you're done selecting what type of install to do, the 'Begin Installation' window will appear. Now, click on the 'Install' button and this will start the process of installing Microsoft Office 2003 on your computer. After starting the installation process, a progress bar will be displayed showing that Microsoft Office 2003 is currently being installed on your computer. After a few minutes, MS Office 2003 will be completely installed on your system and now you can enjoy working with Office 2003.
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Friday, September 30, 2011

Solutions To Outlook Express Errors

Microsoft Outlook Express errors are common problems faced by users of Microsoft Outlook Express who use the application to meet their needs of sending and receiving e-mails. Indeed, with the increasing use of e-mail as a communication medium these days, solutions to Outlook Express errors have become increasingly important and sought after. To prevent confusion, the Microsoft Outlook Express application is different from the Microsoft Outlook e-mail client that is bundled with Microsoft Office. Rather, the former is bundled with Internet Explorer instead of the Microsoft Office suite. We list the following common problems faced by users of Microsoft Outlook Express and offer the relevant solutions.

1. Slow loading of Outlook Express

This problem arises when Microsoft Outlook Express is run concurrently with Microsoft Windows Messenger. The solution here is to go to the tools menu of Microsoft Outlook Express and under the options sub-menu, uncheck the option to automatically log on to Windows Messenger.

2. Inability to Receive E-mails

When you are unable to receive e-mails but able to send them, your domain might be possibly running out of space. This occurs when you have too many e-mails left inside your inbox or sent items folder of Microsoft Outlook Express. In such a situation, it would be a good idea for you to delete some e-mails from your inbox, sent items or any other folders that you might have. Alternatively, you can increase the disk space of your e-mail account for you to continue receiving e-mails again.

3. Outlook Express Error 0x800420CB

This is a common problem faced by most users of Microsoft Outlook Express. This error causes you to be unable to open your e-mail message. The most possible cause to this problem is in fact, corruption of your .dbx files. This type of file is used by the Microsoft Outlook Express application. The solution to this problem involves a few simple steps. Select tools from the main menu. Subsequently click on accounts and select the mail tab option. Click on duplicate mail account before selecting the remove option. Repeat these steps until all duplicate mails have been removed. In most cases, this step should solve the problem at hand. Otherwise, rename the Outbox.dbx file. This can be found easily by means of the windows search utility.

4. Unable to Delete E-mails

If you are unable to delete your old e-mail messages, your "deleted items folder" could possibly have been corrupted. This occurs when a copy of the deleted e-mail is sent to the "deleted e-mail folder" whenever an e-mail is deleted. Transfer all messages from this folder into another folder. Subsequently, close Microsoft Outlook Express and delete the "Deleted Items.dbx" file. You will need to tweak your windows setting to see hidden files in order to identify the location of your file.

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PowerPoint Tip - Protect a PowerPoint File From Changes

Many people need to protect PowerPoint files from changes. There are many reasons for this:

* To send presentations for review only (but not editing)
* To maintain ownership of the creative content
* For legal reasons (for example, if the content has been approved by legal and financial counsel and may not be changed)
* To provide presentations for others to deliver but not modify

You can choose from a number of techniques, depending on your situation. Sometimes, you need to maintain animation for example; other times, you just need static slides. Here are some methods you can use.

A. Convert to images

If you don't have animation, you can convert the entire presentation to images, so that each slide contains an image of the original slide. Of course, people could still remove slides or images, but this method is easy and is often used for review and maintaining creative ownership. It also allows you to protect some slides and not others. This is useful if you want to allow people to change some of the slides. Follow these steps:

1. Choose File> Save As. (In 2007, Office button> Save As.)

2. In the Save As dialog box, click the Save as Type drop-down box and choose the JPG or PNG option. You can change the file name if you want or keep the default name.

3. Click Save.

4. At the dialog box asking if you want to export every slide or the current slide, click Every Slide.

5. Click OK at the dialog box that tells you were the image files were saved. PowerPoint creates a subfolder for them.

6. Create a new presentation. You now need to insert the images, and there's a shortcut, the Photo Album feature. Choose Insert> Picture> New Photo Album. (In 2007, choose Insert tab> Illustrations group> Photo Album drop-down arrow> New Photo Album.)

7. In the Photo Album dialog box, click the File/Disk button. Choose the images you created earlier and click Open. (You can press Shift and click the first, then the last image you saved earlier to select them all.)

8. You'll return to the Photo Album dialog box. In the Album Layout section, choose the Picture Layout you want. Usually, you'll choose Fit to Slide or 1 Picture. Click Create.

9. PowerPoint inserts one image on each slide and creates a title slide, which you can then delete. Save the presentation.

B. Convert to PDF

Another commonly-used method is to convert the presentation to PDF format. You lose all animation, but people can't change any of the slides, or even delete any. Some options:

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Microsoft Office Word 2007 - Watermark

Microsoft Office Word 2007 allows you to add a watermark to the background of the page. Watermarks are often used to preserve the copyright of the document.

You can add a watermark to the document by going to Page Layout > Watermark. From the Watermark drop down menu, you can select a predesigned watermarked image. Microsoft Office Word 2007 offers a number of predesigned watermarks including Confidential, Do Not Copy, Urgent and Asap. To use a predesigned watermark, you should click it. After you click on the specific predesigned watermark, the watermark will appear at the background of the page.

You can also create a custom mark for the document. Before you can create a marked image, you should select Custom Watermarked image under the Watermark drop down menu. After you have selected Custom Watermark, the Custom mark dialog box will appear. Microsoft Office Word 2007 allows you to create a text or picture watermark. If you want to use a picture watermark, you should select the Picture Watermark option and click on the Select Picture button to choose a picture from your computer. After you have selected a picture, the path will appear in the dialog box and the OK button become enabled.

If you want to use a text watermarked image, you should select the text watermarked image option. From the language drop down menu, you should select a language. From the Font drop down menu, you can select a font face of the text watermark. From the Size drop down menu, you should select a font size for the text watermark. In the Layout field, you should select the display position of the text watermark. You can choose from two watermark positions including horizontal and vertical. After you have fill in all the fields, you should click on the OK button to add the watermark to your document.

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How to Spend Your Money Wisely on Microsoft Office

The best way to know why some things are not opening is checking your software version. If your software is a version behind the current version you should be okay but if your software is two versions behind you will have a lot of problems when opening files that somebody has sent to you. For example, If you have Word 2003 and somebody sends you a Word document in a 2007 or 2010 format you will not be able to open it unless they save the document as a '03-'97 compatible format. The problem with this way is most of the time people just assume that you have the version they have.

Don't get me the wrong way. As important as it is to be current as far as software goes, you should also not buy the new version the day it comes out unless your two versions behind. The way you should go is buying new software every other product cycle to put more money in your product or you could use a free program like OpenOffice as an alternative to buying the next software program. For free or very affordable priced alternatives to Microsoft Office look below:

1. for experts that don't like learning a whole new software. It is the best because it is so much like Office.
2. Google Docs-great for beginners who don't know much about Office
2. ZO HO
3. Office 2010 beta-This will become a paid program very quick, so take advantage while it is still free!
4. Corel WordPerfect Office X4-supports one-click PDF, HTML, and XML publishing
5. of the best choices for documents that look nice, neat and decorative.

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Tuesday, September 27, 2011

Should You Use Recurring Tasks in Microsoft Project?

I recently received an email regarding the use of recurring tasks in Microsoft Project.

The question was "What are the pros and cons of using a recurring task in Microsoft Project versus scheduling individual tasks for a weekly status meeting?"

My response was I don't use them. Here's why:

My preference is to avoid recurring tasks for a weekly status meeting in a project schedule. The main reason is these are support tasks that don't fall on a project's critical path. I've never missed a launch date or postponed a launch because I skipped a team status meeting during a project launch. Depending on the complexity of the launch, you likely have status meetings every day if not multiple times during a given day.

I prefer to setup my project management governance routines to include a weekly status meeting using Microsoft Outlook or corporate calendar system. Adding recurring activities for a status meeting only adds to the administrative burden and requires the project manager to track additional tasks that don't impact the project's critical path. If your organization has such a requirement then a recurring task will be helpful in your resource pool utilization.

If you still want to track these meetings, then I would create a separate section of the project plan that doesn't have any dependencies on the actual tasks required to complete the work. In this case, a reoccurring task which occurs weekly on a given date is fine. Some organizations try to tie every hour of every day to their project schedule.

From an administrative perspective, I prefer to estimate the available resource utilizations for each resource (i.e. 80%) and I apply that utilization to my schedule. Remember the project schedule is just a model of predicted tasks so I try to estimate time as best as possible. However, I don't want to track every administrative meeting in my schedule.

I do add the key meetings that are required to pass a milestone or tollgate to to the schedule as these do represent sign-off and approval. Obtaining customer sign-off prior to launch is a worthwhile meeting that should be on your critical path!

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Issues That Can Be Fixed by Remote Computer Repair

Your computer is a power horse that gets things done. When something goes wrong with your computer, you need results and you need them fast. In the past, at best, you would have to wait for a technician to come to your location or disconnect your hard drive from the rest of the equipment (monitor, printer, fax machine, etc.) and take it to a repair shop.

If you were lucky, you could get your computer back in a day or two. If not, you suffered through the loss of valuable computer time and missing access to your files. Today, remote computer repair eliminates these unthinkable scenarios when it comes to getting your computer fixed.

There are many different issues that your computer may experience that you perceive to be cause for great alarm. The good news is that you can trust these issues to and your computer can be back up in a matter of a short time. Infection removal is one of the greatest needs today with the continued development of spyware that creates malicious activity.

A slow computer is just cause to be one of the most infuriating experiences on your computer that may lead to the blue screen crash. Other concerns and issues that can be fixed remote computer repair include printer problems, wireless router issues, software installations, spyware removal, email help, browser 404 errors, Vista repair, error messages, Microsoft Office repair and many more things.

Many issues that arise with computers are not major issues. Knowing how to solve the problem, however, can be a major complication when you do not understand how to effectively access programs and settings without disturbing other parts of the computer's overall system. Even if you consider yourself to be knowledgeable about how computers work, remote computer repair lets you get questions answered about what is causing the issues.

Fortunately, there are many different issues that can be fixed by means of remote computer repair, which means you no longer have to take your computer to a different location to get it working. From software to various other operating system issues, you can simply pick up the phone, get connection to a specialist and before you know it your computer will be back up.

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Make the Most of Microsoft Visio As a Productivity Tool

Among productivity software, Visio tends to get eclipsed by bigger titles. Many businesses don't know about it and many of those that do dismiss it as "just pretty pictures". However Visio, accompanied by instructor-led Visio training, gives your organization a new avenue of communication that makes it easier to express new concepts.

Pictures Really Do Speak A Thousand Words

When trying to get a complicated point across with words, it is understandable that the listener doesn't always seem to quite 'get it.' However, with a visual image, a complicated process can instantly make sense. Some information can't be adequately conveyed in words or tables. Visio training offers tools to create diagrams that present information in a new way that may be easier to understand.

Technical diagrams are a common use. Imagine a large corporate campus with a computer network spread out over many buildings, incorporating dozens of servers and hundreds of clients. A listing of network connections, server operating systems, and machine roles may be useful when focusing on one aspect of the network but it will be impossible to grasp the entire structure without a diagram.

Historical Use of Graphic Information

Graphic depictions of information are hardly new. People have been using graphs to represent trends in information for centuries. When presented with a table of numbers, it is difficult to understand how the information is changing. Each number has to be examined for variation and it can still be difficult with noisy data to tell whether the general movement is up or down over a short period.

Plot that same data on a graph and trends become obvious. It takes a split second to see patterns that might have taken hours to understand by looking at the numbers. Visio training illustrates relationships of a different kind. It makes it easy to track work flows and business processes. Once those flows are charted, it is that much simple to spot bottlenecks or other problems with the processes.

People Absorb Information Differently

Every individual's brain is wired differently and we all learn best from different methods. One person might be best at grasping information presented orally. Another works best with written texts. A third might need the tactile response of taking notes. And many people work best with diagrams and pictures.

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Reasons to Make the Switch to Microsoft SharePoint Server 2010

Advancements in technology have significantly improved collaboration in the workplace, enhancing productivity considerably in the process. Microsoft SharePoint Server 2010 is one such example. This software offers a comprehensive business collaboration platform for on-site deployment or as hosted services that enable organizations to streamline operations and reduce overhead, among other things.

SharePoint makes lowering costs without sacrificing quality possible. Its unified and governable infrastructure allows the efficient provision of information and enterprise-wide management tools while cutting on costs such as training.

With new levels of capabilities, tools and scalability, SharePoint can enable different users to develop specific business solutions that can be incorporated with existing information, tools and processes. Thus, companies can readily respond to various business needs.

SharePoint also facilitates informed decision-making through the combination of both structured and unstructured data. People can easily access the necessary information from any location, at any time, and are able to share their decisions with others just as easily.

With SharePoint, employees are able to collaborate in the ways they see fit. New technology doesn't become a hindrance, as people are able to continue working efficiently with software that is user-friendly and familiar. In addition, social networking and people search features facilitate interaction, information sharing, and even activity tracking.

Without expert support, even the most advanced technology won't yield the best possible results. Understanding how the organization is run and developing a structure that supports this, such as executing an information governance plan, will go a long way in simplifying employees' needs.

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What the Acquisition of Skype May Mean for Microsoft

If You Build It, They Will Come

Ralph Waldo Emerson is often quoted (though incorrectly) as saying "Build a better mousetrap, and the world will beat a path to your door." It speaks to the dreamer, the entrepreneur, the artist in all of us.

Four such dreamers in the technology world are: Google, Facebook, Microsoft, and Apple. This week, Google, Facebook, and Microsoft faced each other down to compete for the acquisition of Skype, an online communications company, for $8.5 billion. Because sometimes when you haven't built the better mousetrap, it's just as effective to buy the company that did.

Facebook are building a new campus in Menlo Park, with space for 9,000 employees, and every online application seems to be linked to an imminent sale to the social networking giant. You have to think that Mark Zuckerberg is hatching a plot for the next big thing in the social media space.

Google and Apple are competing in the mobile and tablet arenas, trying to out-do each other on hardware, operating systems, and user experience. YouTube, part of the Google empire since 2006, have just rolled out their live streaming service, and the smart money might be best placed on when the service will develop capabilities to be used in user-to-user direct communications.

Which prompts me to wonder: were Google and Facebook really interested in Skype, or were they just pushing the price up to see if, or when, Microsoft would blink?

A New Arms Race

From the Cold War to the Space Race, we've been thrilled by watching fast iterations of technology, striving to produce better and better military equipment than the other guy just developed. Welcome to technology in the new millennium.

When the dust settled after the IT bubble burst around the turn of the century, Gates, Jobs, and Brin held on, and then began to pull the world with them. When a punk-kid programmer from Harvard joined them in 2004 the gears of a second Internet bubble began moving.

Or maybe it's not a bubble. Maybe it's something bigger, something more important. Perhaps we're on the verge of the Communications Race. The Face Race. That's why the acquisition of Skype was so important to Microsoft. It's why Google and Apple are building better mousetraps in the mobile sector, and why Facebook is constantly reworking the ways its users can communicate with each other.

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MS Office 2007: A New Leaf to Microsoft Tree

Microsoft believes in a continual development in examine and innovation, and always keeps moving by launching successive versions with enhanced features and addition features, such as different servers, Windows operating systems, productivity suites, and more products. All products and successive developments are well substantiating to the statement.

MS Office 2007: A new leaf to tree. In simple words it is the recent Windows version of Office System, which is simplifying working practices on the computer and is packed with an inventory of new features. Goodbye to menus and toolbars, since they are no longer continuing to be a feature in this new version and it has been replaced with a tabbed toolbar called Ribbon.

The Fluent User Interface having a central menu button is an exclusive new graphical user interface added to this new office version.

Microsoft Office 7 is designed in various versions, which suit specific user requirements, include the following:

Home and Student
Small Business

Windows XP with Service Pack 2 or higher, Vista or 7, Server 2003 with Service Pack 1 or higher are the basic system requirements, since it requires system compatibility.

The common features of all the versions of the MS Office 2007 whether it is Professional or Standard or Ultimate or Home and Student are server-side tools and applications.

SharePoint Server 2007 is benefiting small business with its features like server platform supporting excel workbooks shared in multiple systems. The web page is used to edit the workbook. The FrontPage has been replaced with SharePoint Designer.

The latest version is an expert in handwriting and speech recognition work on XP Tablet PC Edition or Vista.

A list of key features in this new version:

Creating and sharing of content facilitated by all-comprehensive set of writing tools in Word 2007.

Office PowerPoint 2007 is an energetic presentation tool providing creation of quality professional-looking presentations.

Besides creation of spreadsheets with Office Excel 2007, the analysis and sharing of information is a much easier task.

Office OneNote 2007 fetches you with digital notebook solution, where notes and information can be collected at one junction.

Integrated Outlook 2007 is the best way to get connected ahead of geographical extents along with managing time and information at same instant.

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Reusing Content Using Microsoft Publisher 2007

If you are creating a long publication or several similar publications you may find that you wish to duplicate certain items. This could include a picture, a design, a logo, or a slogan. You can then place them in several different locations within your publication.

To duplicate items, first go into your publication and select the item that you wish to be duplicated, and then you will need to add it to the content library. Click the item from content library button to display the content library task pane.

Now click on add selected items to content library. In the dialog box that appears, you will need to type a descriptive name for the item, select the check box for each category you want it to be classified as and then click on ok. When you wish to later find an item within the content library, select the category or the type of item that you want.

When you wish to insert the item into the publication, point to the item in the library. Then click the down arrow, and, from the drop down men, choose insert to insert the item onto the current page. Alternatively, you can choose copy to copy the item to the clipboard so that you can paste it into the locations you want whenever you wish.

To conclude, it is easier to reuse previous content than many people realise. Instead of returning to the first use of the item and copying and pasting it where you need it, you can simply place it in the content library. You can then insert that item later on wherever you want with just a couple of mouse clicks.

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Microsoft Access Training Opens Doors

As time becomes an increasingly precious commodity, individuals and businesses alike must strive to optimise their efficiency. Being able to effectively organise and retrieve our personal or business-related data is vital. To this end, Microsoft Access was introduced in 1992. Now in its eighth version, this popular relational database management system (RDBMS) essentially allows you, the user, to create and process data in a database. It is therefore possible to identify previously hidden relationships between different types of data and draw important conclusions. Recognising trends can lead to changes in practice and ultimately increased productivity. However, without Microsoft Access training you may be unable to truly experience all that this software has to offer.

Benefits of training

It is recognised that it can be challenging for beginners to teach themselves how to use Microsoft Access. A training course can bring increased confidence, reduced frustration and as a result, increased satisfaction.

Training will enable you and your employees to use this often underutilised, powerful database engine more efficiently. Tasks can therefore be completely more easily, more quickly and to a higher standard.

As new versions of Microsoft Access become available and are subsequently introduced into the workplace, you may recognise a training need for yourself or your employees. For example, the latest version of Microsoft Access (Microsoft Office Access 2007) has been designed with a new results oriented user interface. As a result, commands are easier to locate on new task orientated tabs. There is now a library of ready to use database templates which can be customised to suit your needs. Additionally, a web collaboration with Windows SharePoint Services means that is it possible to share Microsoft Access information with other team members. By attending training courses, you can ensure that you and your staff are up-to-date and thereby maximise the investment in new software.

Although Microsoft Access is a widely used database program, many individuals have not been trained to use it, in the same way that they have with Microsoft PowerPoint or Microsoft Word. In terms of individual success, knowledge of Microsoft Access may help support your case for a new job, a promotion or a pay rise. In terms of business success, training employees in the use of Microsoft Access can lead to better understanding of your business and increased productivity.

Options for training

Individuals tend to have different learning styles. For this reason, different training methods are available to those wishing to become students of Microsoft Access. There is also the option to select the level of education required: basic, intermediate or advanced. Books are available on the subject but you may find some of the concepts relating to Microsoft Access harder to grasp when learning in this format. E-learning on the other hand, may be suitable for those self-disciplined individuals among you who already have some expertise with Microsoft Access. A popular alternative is to learn with Microsoft Certified Trainers at a training centre or to bring a training team in-house.

Whatever you choose, as the famous saying goes, knowledge is power.

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Microsoft OneNote 2007 Is An Organizational Necessity

Microsoft OneNote 2007 is one of the best program I have ever used. Since the first time I opened the program several months back I have been using it on a daily basis. Basically replicating the concept of a binder, the program allows the user to create a virtual binder with pages, tabs and sub tabs.

If you don't have a copy of Microsoft Office 2007, I highly recommend picking one up. This program has changed the way I store my data.

The software is ideal for anybody who uses a computer throughout the entire day and always has a running "to do" list. Being visually oriented, this program allows me to store far more notes than I could keep organized outside of the computer.

While this software has the capability to eliminate the need for paper notepads and "to do" lists, I wouldn't recommend going all digital. It is impossible to be around a computer all the time and at some point notes will be taken by paper. Don't become unorganized by trying to use OneNote exclusively. OneNote 2007 works very nicely as an addition to the traditional pen and paper.

Throughout the day I normally keep a running "to do" list and "quick notes" lists on a yellow legal pad. While keeping most of the tasks requiring immediate attention on a piece of paper works fine, keeping track of tasks with long term deadlines is more difficult. OneNote is an excellent way to compile daily lists. At the end of the day, I add the unfinished tasks on my yellow pad to OneNote and remove the finished ones. I Create separate pages for future tasks and projects requiring more attention. OneNote is an easy way to create a more permanent digital notebook out of the random notes everybody has sitting around.

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Unlock Attachment Restriction in Microsoft Outlook

The article intends to help users undo restrictions on their Outlook attachments and download them without difficulty. The methods described here are simple and reliable. It is, however, recommended that users follow the instructions accurately to avoid facing common Microsoft Outlook problems and eventually calling Microsoft technical help to resolve them.

Microsoft Outlook has been designed to allow users send or receive emails (one among the other things) and at the same time restrict them from accessing files attachments (.bat or.exe etc.) that potentially contain viruses or malware among other infections. Most of the users find it really annoying when they cannot download the attachments sent to them in Outlook. Every time you try to download an attachment, it shows an error message like 'Outlook blocked access to the following potentially unsafe attachments: click file.exe'. Well, security is definitely a good practice, but it may irritate users like anything, especially when they know that the file is sent from a trusted source. Don't worry! The below mentioned guide will help download and access the desired attachments in Outlook without problems.


Unblocking attachments requires a key to be added to the Windows Registry Editor. Follow the below mentioned procedure to do so.

Close the Outlook window if it is opened. Click on the Start menu and navigate to Run. When the Run window opens, type 'regedit' (without quotes and as is) in the respective box, and hit Enter on the keyboard.

This will open up the Registry Editor window. Click on the '+' sign next to HKEY_CURRENT_USER and then navigate to Software Microsoft Office12.0 Outlook Security. Click on the Edit tab at the top, click New from the dropdown menu, and then select String Value. Give a name to the value like Level 1 Remove. When done, right click on Level1Remove and then select Modify from the drop down menu. Now type the extensions like.bat or.exe etc. (separated by a comma or semicolon) and then click on the OK button to close the window. Close the Registry Editor window.

Reopen Outlook and check whether you can download the blocked attachments or not. You should be able to do so without encountering any error message. You can also adjust the level of security (Junk email filter settings) in Outlook so as to make it aware of a particular message's behavior.

Additional Tips:

Check the registry key if you are not sure which Outlook version you have. If you are using Outlook 2003, it must be 11.0. For Outlook 2007, it is 12.0, while for Outlook 2010, it is 14.0. It is highly recommended that you don't modify any other registry key in the Registry Editor. Wrong changes can lead to severe problems in your computer.

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Rectify Error Microsoft PowerPoint Cannot Be Loaded

It is quite normal to face problems while working with MS-PowerPoint application. Corruption of PowerPoint files cannot allow you to access data any more. The PowerPoint application makes use of hlink.dll file for loading a presentation in PowerPoint. But when these files get corrupt or lost you cannot load a PowerPoint presentation. Wrong version of same file creates a number of problems for you. In such situations, loss of data occurs. Anyhow in such a situation, updated backup prove quite beneficial. But deficient backups cannot help you to recover PowerPoint files and restore your data. Another option available is that of a third-party PowerPoint recovery tool that can help you access data that was no longer accessible to you.

To further clarify this issue, let's consider a real example. When you view a PowerPoint presentation, you receive one or both of the below listed error messages on the screen:

"Microsoft PowerPoint "hlink.dll" cannot be loaded."


"Microsoft PowerPoint failed to load "hlink.dll ""

If your important data resides in an application, then it is quite a problematic situation for you. Because after getting these error messages it is not possible for you to access data of PowerPoint file.

The error "Microsoft PowerPoint cannot be loaded" is caused because of destroyed or damaged Hlink.dll file and if file is lost, then also, the same error occurs. In addition to this, wrong version of same file is also the reason for the above error.

Workaround for the above problem is to remove Hlink.dll file that is corrupt or missing and replace it with a new one. Location of Hlink.dll file is a MS-Windows CD and install it with Internet Explorer.
For changing the file follow any of the below steps:

Install Internet Explorer again.
Explore the Hlink.dll File by following steps:
1)Save all the files that are open in your system, and close all the running programs.
2) Go to Start >> Find or Search (depending on your operating system) >> Files or Folders.
3) Enter hlink.dll in the name box.
4) Check whether drive C is selected or not in Look in box and use Find Now option.
5) If Hlink.dll file is found, change the name of the file with the help of Rename option.
6) Change the name of Hlink.dll file as Hlink.old.
7) Insert MS-Windows 2000 or Windows XP CD in CD/DVD Drive.
8) Select Start >> Run.
9) To explore Hlink.dll file, enter the following command:
expand drive:\i386 hlink.dl_ c:\windows\system32\hlink.dll
Select OK button.
10) Again move to Start >> Run.
11) To register Hlink.dll file manually on a 32-bit operating system, enter the following command:
c:\windows\system32\regsvr32 /s c:\windows\system32\hlink.dll
After typing the command, select OK button.

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Steps to Microsoft Word Download

Microsoft Word is a high end and robust word processing system formulated by Microsoft Corporation. No matter which strata of the corporate world you belong to, you would definitely need to work on a word processor. It is not a difficult task to acquire the most demanded word processor. You can simply try Microsoft Word download as a standalone application or as a part of the Microsoft Office suite. Either a CD installation package can be bought from a store or it can be downloaded from the various internet websites and download centers. The most advisable place for downloading the application is definitely the Official Microsoft website.

Microsoft Word is the most comprehensive and advanced word editing tool which is widely used for creation of documents. It comes with highly advanced tools and wizards that make documentation an easy and effective job.

The latest versions come with a lot of new utilities that help to integrate the stuff with Microsoft SharePoint Server and also publish the documents on the internet and blogs etc. It also provides facility to create XML documents for enhanced delivery of solutions to create processes entailed with document management.

There are a lot of websites and portals available on the internet through which Microsoft Word download can be done, however there should be care taken against pirated versions.

Step 1:
Before you actually start Microsoft Word download, it is important to determine which version is compatible for your operating system. You should also ensure that the computer you are using meets the minimum system requirement for the execution of MS word. This can be done through the official Microsoft website.

Step 2:
The Microsoft website also has a provision for a test drive version of the Microsoft Word. On the Microsoft website you can download a test drive version for free. Click on the "Launch Test Drive" button and then simply follow the instructions that appear.

Step 3:
To have a more enhanced experience before deciding to buy the full version of Microsoft Word you can try the 60 days trial version from the website. The trial version offers complete features so you can have great hands on experience.

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The Microsoft Office 2010 Backstage View for File Management

The File Tab

In Microsoft Office 2010, the File tab, a blue tab located at the left of the tabs, opens up a display of file related menu commands, such as Open, Save and Print, and is known as the Backstage view.

If you already have a file open when you click the File tab, you will see the Info screen. This gives information about the file properties at the right of the screen, whilst the central section gives options for changing permissions, preparing the file for sharing and deleting older versions of the file.

File commands are found in the left pane.

Microsoft Office 2010 File formats

The Office 2010 file format is XML based. This format significantly reduces file size, allows for increased compatibility, provides enhanced damaged file recovery and stores macros separately to prevent malicious code from running. The default file type for Word is .docx, that for Excel is .xlsx, that for PowerPoint is .pptx. An Access database has file format .accdb. Files can also be saved in PDF format or in XPS Document Format which is a fixed-layout electronic file format that preserves document formatting developed by Microsoft.

Opening Files

From the File tab, if you have used the file recently, click Recent. A list of recent used files will be displayed. Click on the required file to open it. (If you want a file to stay on the list, click on the pin to the right of the file name.)

Otherwise, from the File tab, click Open (or press Ctrl + O). The Open dialog box will be displayed.

Locate the required file, then either double-click on the filename or click once on the filename and click Open.If the file was created in Office 2003 or earlier, it will automatically be opened in compatibility mode.

To open a specific file type, from the Open dialog box, click the Files of type list arrow, then click a file type.

Closing Files

To close the current file, click the Close button at the top right of the window - if this is the only open document the application will also be closed, otherwise it will remain open. If you have made changes and have not saved them, you will be asked whether or not you want any changes to be saved.

Files can also be closed by clicking File tab and then clicking Close, or by pressing Ctrl + W, or by right-clicking its taskbar icon and clicking Close.

If you exit the application (File tab, then Exit), all open files within the application will be closed - if you haven't saved them, you will be given opportunity to do so. If you click Don't Save, a version will still be saved, just in case!

Saving Files

Unfortunately Microsoft Office 2010 files are not backward-compatible to versions before Microsoft Office 2007, so if you are saving a file to be opened by someone using an older version, you will need to save in 97-2003 format, unless the recipient has a compatibility download.

To save a file for the first time, click the Save icon on the Quick Access Toolbar,(or press Ctrl + S). Alternatively, click the File tab, then in the Backstage view,click Save As or Save. The Save As dialog box will be displayed. Click the Save in list arrow to navigate to the drive or folder in which to store the file. Type a name for the file in the File name box. From the Save as type dropdown, select the type of file required. Click Save.

To resave a file using the same name, press Ctrl + S, or click the Save icon on the Quick Access Toolbar or click the File tab, then in the Backstage view, click Save.

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Monday, September 26, 2011

Link Tasks in Microsoft Project

Microsoft Project has been around for some time now and is considered by many to represent the industry standard scheduling tool. In the right hands it can certainly make the task easier and save both time and money by highlighting possible scheduling problems.

Don't Get into Bad Habits!
However, our experience of delivering MS Project courses from Foundation to Advanced levels has shown that many people who are self taught frequently mis-use the application through no real fault of their own. It is simply that Microsoft Project isn't the easiest of programs to understand without guidance and the interface can lead the unwary novice into forming 'bad habits' which can seriously undermine the true potential of the application. It's the old adage that "we don't know what we don't know!"

The Most Common Problem:
Without doubt, the most common 'bad habit' that I see amongst self-taught users is in respect of defining tasks. It is often assumed that because the Task Sheet has columns for start and finish dates, these should be defined when a task is entered. It would seem a logical thing to do and certainly looks as if Microsoft Project requires the information. In fact it is in most cases exactly the wrong thing to do, as setting a task finish date will automatically apply a 'Finish No Earlier Than' constraint. Constraints come in 3 forms: Flexible, Semi-Flexible and In-Flexible.

A 'Finish No Earlier Than constraint is semi-flexible which removes some of Microsoft Project's ability to re-schedule and generate alternative scenarios. What we should in fact be doing, is setting only the duration field and initially allowing all tasks to commence on the project start date. When the tasks are later linked together, the start and finish date will automatically take care of themselves. The big difference now is that all tasks have a start 'As Soon As Possible' constraint, which is the most flexible option. Here's how:

How to Enter Project Tasks:
1. First click in the Task Name field on the Task Sheet and enter an appropriate name.
2. Next click the Tab key and enter an estimated Duration. Use either the spinner buttons, or simply type the appropriate number of days into the field.

Notice how each task has the project date as it's start date and the finish date is automatically determined by the task duration. You will also see that the Gantt chart starts to build on the right-hand side. The next step is to link the tasks together:

How to Link Project Tasks
1. First double-click on second task in your list and the Task Information window will open.
2. Next click the Predecessors tab, then select the ID field and type a 1. Click Enter.
3. You will see that MS Project automatically enters the Task name and also sets a linkage type of Finish-to-Start. This can be edited to reflect each of 4 different task relationships: Finish-to-Start, Start-to-Start, Finish-to-Finish, Start-to-Finish.
4. Finally click OK to Exit the task Information window and repeat for each task. Notice how the Gantt chart updates with each new task relationship.

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Preview Microsoft Office and Vista

Are you considering a transition to Vista or the new Microsoft Office suite and wondering if your current computer can handle it? Are you thinking about making the investment into a new computer and want to make sure that it can support the Vista and Office in six months? Are you wondering how long you can wait to make the change, and what you will have to deal with if you stay with the current operation system and applications? These top ten tips are designed to give you an informed perspective of the current step in the transition of technology.

1. Vista Minimum System Requirements

The minimum system requirements to be classified as Vista compatible is an 800 Megahertz processor and 512 megabytes of system memory. However, you will probably want to use your computer for more than running an operating system. If you plan on running multiple applications, and do not want time to run out for coffee while your computer opens email, your minimum requirements should meet the Vista Premium Ready designation requirements of a minimum 1 Gigahertz processor and 1 Gigabyte of system memory. To put is simply, if you are shopping for computer hardware in 2007, think "1 Giga x 1 Giga" Minimum. "More really is better."

2. The difference between Vista Capable and Vista Premium Ready

Vista capable computers have the absolute minimum system requirements. Unfortunately, 800 Megahertz and 512 megabytes will not support the "Aero" interface with glass tabs and see-through windows. You might not think that these slick features are important right now, but after six months you will experience computer envy as the person sitting next to you on the plane, train or coffee shop is using the new features to browse the web or layered applications. Vista Premium Ready requires the "1 Giga x 1 Giga" processor and system memory. Don't be lured by slightly lower cost systems that have inferior processor power or memory. It would be like putting bicycle tires on your new Mercedes, it might look good from the right angle but you aren't going to get anywhere very fast. Look for the Premium logo and fill your tank with a double dose of Giga power.

3. Vista Security

Microsoft Vista is the most secure operating system from Microsoft to date. It includes restrictive firewalls, tools to block spyware and phishing, and blocks some email scams intended to steal personal data. Internet Explorer 7 has three levels of warnings about potential phishing sites. The IE7 browser also quarantines malicious viruses. You can count on Microsoft to release updates and patches to continually maximize security and protection against new worms and viruses.

4. Vista Ease of Use

We have more access to data, images, music and files than ever before. As technology continues to advance, the access to information expands exponentially. This creates new challenges in finding the data, images, music and files that you have stored, and this is one of the benefits of Vista. Use your mouse to scroll through folders like flipping cards in a poker game, searching your hard drive, network and the Internet quickly and efficiently. Vista is a very visually stimulating environment, and as such it has special features for digital camera aficionados as well.

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Visio 2010 Training - Save and Send

When you have a Visio 2010 drawing open, you now have a variety of options for saving and sharing it. To see these options, click on the File tab and navigate to the Save and Send button in the left hand task pane. The first option at the top of the window is Send Using E-mail, and this is selected by default. In the third column a number of icons are displayed under the heading Send Using E-mail.

Send Using E-mail

The first of these icons, Send as Attachment will open the default e-mail client on the computer -- normally this will be Outlook on a Windows machine -- with a new message window already open and the Visio file already inserted as an attachment. The advantage in using this method is that you can be working on your copy while your colleagues are working on the second copy; the disadvantage is that any changes you make will have to be incorporated manually.

If you're working on a network drive, or have access to a web server you can use the second button to Send a Link. As the name implies, this does not embed or attach the Visio diagram to the e-mail but instead adds a link to it. This keeps the file size small and enables real-time updates across a network. The third and fourth buttons in this category are new to Visio 2010; each allows the file to be saved in a different format and attached to an e-mail in the same way as a regular attachment. The first option is to save as a PDF file and the second is to save as an XPS file -- in each case, the drawing is saved in the new file format and attached to a new message from the default e-mail client.

SharePoint and Visio Services

The second icon under Save and Send refers to SharePoint. If your organisation has a SharePoint server it is possible to collaborate online by saving the drawing to the SharePoint site. Two formats are available when you do this; you can use the standard Visio drawing format or you can save the drawing in a data-refreshable format used by Visio Services on SharePoint.

Saving in Other Formats

Underneath the Save and Send icons is a File Types section where you can save your Visio drawing in a number of different formats. The first button, Change File Type, opens a large selection of different file types including legacy versions of Visio, template files, and Web Drawing all from the Drawing File Types section. The second group allows your Visio drawing to be saved in a graphical format in one of four options; either a PNG or a JPEG, an enhanced metafile (EMF) or an XML-based scalable vector will graphic (SVG).

A third group from the Save Drawing column allows the Visio drawing to be saved in other formats, including XML, HTML and as an AutoCAD drawing. Selecting one of these buttons and clicking the Save As button opens the Save As dialogue box with the type of file selected already chosen in the Save as Type window.

The final selection under File Types allows a Visio drawing to be saved either as a PDF or an XPS file. If either of these alternatives is chosen the file will be saved in the appropriate format, but unlike the similar options available from the Save and Send group they will not be attached to an e-mail.

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Using Microsoft SharePoint For Acculturation Onboarding

When a new employee shows up for their first day at a new job, they face a mountain of paperwork, a bleak office or a stark and empty cubicle, a bunch of strange faces, a new role to learn, and a new company to learn how to fit into. You as the employer have a vested interest in helping the new employee overcome the fears and uncertainties that is natural to this situation: the quicker you do this, the quicker the new employee is helping the company. Some onboarding software vendors try to address this by offering an onboarding system that establishes a portal specifically for new hires. We call this an acculturation onboarding system, which is different from a transactional onboarding system, which really focuses on that mountain of paperwork. They tout that their onboarding portal is uniquely qualified to speed your newhire to effectiveness, that their onboarding portal is a best-practices approach to acculturating, or socializing, a new employee. But it bothers you that you're being asked to implement another portal, and you're concerned that putting up another portal that separates new hires from the rest of your workforce might actually slow the socialization process; after all, doesn't it make more sense to direct new hires to a portal they work in every day?

If you already have an employee portal or intranet, your concerns are valid. It truly doesn't make sense to implement yet another portal, particularly if you have as flexible a portal platform as Microsoft's SharePoint. If you're like most organizations, your resources are already tapped out maintaining what you have, even if the proposed onboarding portal is hosted. If an employee's first day is point A, and productivity in the company's current intranet is point B, then having the onboarding portal built on the same platform of point B seems to be the best choice.

At a recent technology trade show, an informal show of hands from the 200 or so audience members indicated about 80% of those present had an operational company portal built with Microsoft SharePoint. With Microsoft's viral adoption methods-after all, SharePoint is a free component of Windows Server-this is no surprise. You might also have an employee self service portal, perhaps provided by your HRMS vendor, and if it's as flexible as Microsoft SharePoint, then it will make even more sense for you to implement your onboarding portal there, but in this article I'll explore how you might build an onboarding portal on Microsoft SharePoint.

Let's begin with establishing goals for the typical onboarding portal. From there we'll add some of our own goals, and we'll discuss how Microsoft SharePoint can be used to achieve those goals. Typical onboarding portals offer the following functions:
· Greets new employees with messaging from the President of the company and other relevant managers and executives
· Gives new employees a place to complete tasks such as newhire paperwork and benefits forms
· Introduces new employees to their new company and its culture
· Introduces new employees to their teammates and colleagues
· Introduces new employees to their new role, projects, and work in progress
· Offers new employees a library of documents and resources about the company

We'll take the list of goals a step further by adding the goal of achieving all of the above goals within the company's existing SharePoint-based company Intranet, which will encourage and facilitate the new employee-as they are ready-to venture outside of the onboarding portal into other areas of the company's Intranet; we even wish to encourage this.

The easiest of these goals to accomplish are those that are document-centric. SharePoint, almost since its inception, has been document-enabled, allowing administrators and users to create, share, and collaborate on content. A letter from the President of the company (and other executives or managers) is simply a document, presumably written by the President, which is made available either through a link, or better yet through a document viewing frame, added to the onboarding portal. If the President decides to update their greeting letter, it's no more an effort than updating the letter's Word document from the President's personalized page in SharePoint. The same is true for all documents, such as employee handbook, policy documents, benefits descriptions, and so on: as they are updated, their associated links or frame views on the onboarding portal automatically pick up the document changes. SharePoint's natural document collaboration can be applied in many ways to achieve the goals of introducing the new employee to their company, its culture, and their new role and projects.

By contrast, if you implement a standalone onboarding portal, if the President wishes to change their new employee greeting letter, they will likely have to send the new letter to HR to incorporate the changed letter on the onboarding portal. If the employee handbook is updated, not only must it be updated on the company intranet, it must also be updated on the onboarding portal. Having a separate onboarding portal typically doubles the points of maintenance for content that is important to new employees.

All new employees have a series of tasks that must be completed, paperwork being the most obvious. Workflow-based software typically is used to drive this functionality, assigning tasks to the new employee as they are due. For example, on their first day, they might have a task assigned to them to complete their employee newhire forms package. SharePoint accomplishes this with the Windows Workflow Foundation, released as part of SharePoint 2007. Also known as WWF, it is well integrated with SharePoint, so much so that it almost doesn't make sense to use SharePoint without it. The tasks that are assigned can be any that are WWF-compatible, and might not only drive completion of paperwork, but perhaps also training and mentoring tasks, post-hire assessments, or benefits enrollment that are delayed, even if several years after the employee's start date.

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Microsoft Hosted Exchange: A Lucrative IT Solution Microsoft Hosted Exchange: A Lucrative IT Solution

A never-ending battle for most small and medium sized businesses (SMBs) is maintaining an adequate cash flow. Simply put: they are making money, but the rate at which it comes in is nearly parallel to the rate at which it goes out for expenses. This makes unexpected costs difficult to manage, especially if even just one or two clients' accounts become delinquent.

The two most obvious solutions are to either increase revenue or decrease expenses. Looking at the expenses, most businesses go directly to labor costs. However, a large portion of monthly costs can often be attributed to information technology (IT) software and management. Tools, processes and equipment related to things such as coding/programming, data communications and systems control fall into this category.

It's no secret that the Microsoft Exchange Server is an extensively used communications platform that boasts flexibility, reliable safeguarding, increased productivity and mobility. Microsoft Hosted Exchange was created as a cost-effective alternative for businesses that are striving to reduce IT expenses and in-house efforts. Using a hosted exchange solution eliminates the need for in-house systems configuration, hardware and software ordering and set-up.

Hosted exchange providers own, manage and operate the entire infrastructure required to run Microsoft Exchange. The only items needed in-house are the PCs for personnel and an Internet connection. Hosted Microsoft Exchange solutions gives SMBs the benefit of having expert technical staff managing the technology 24x7, while also avoiding the investment associated with purchasing and managing on-site equipment or software.

Services are typically offered at a monthly or yearly rate, and allow for easy up/downgrades if your staff numbers or needs change. This flat, recurring expense allows SMBs to budget the communications costs and allocate them with total accuracy, rather than relying on numbers forecasted based on past events.

Additional features and benefits of Microsoft Hosted Exchange will vary depending on the service provider chosen. However, below are some elements to look for when shopping for a quality hosted exchange supplier.

* Collaboration: Keep a shared list of contacts; view others' calendars for easy scheduling; access public folders for centralized storage
* Mobility: Blackberry Messaging; Smartphone compatibility (e.g., iPhone, Android and Windows mobile); Microsoft ActiveSync availability
* Compliance: Retrieval, monitoring and audit tools for policy enforcement; case management tools; privacy, confidentiality and non-disclosure encryption
* Anti Virus/Spam: Spam filtering; inbound and outbound virus blocking; Directory Harvest Attack (DHA) and DoS blocking; user-specific quarantines
* Active Directory Synchronization: User account synchronization; address book and password change synchronizations
* Self Management: User-friendly administrative control panel; add or remove users as needed; create and manage mail services on your domain

Between the economy's spontaneous fluctuations and the growing complexity and risk of technological investments, now is the time for many SMBs to evaluate their expenditures. With Hosted Microsoft Exchange solutions SMBs have the ability to decrease IT expenses and resources, while expanding their communications capabilities and bandwidth. The value of switching to a hosted exchange provider is not just perceived; it's undeniable.

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Lotus Notes to Microsoft Application Migrations

In the recent years, due to the increasing popularity and user demand of Microsoft messaging and collaboration environments like Microsoft Outlook, Microsoft Exchange, Microsoft SharePoint and Microsoft Active Directory; companies are looking into migrating their messaging and application infrastructure from other platforms, like Lotus Notes to the Microsoft Messaging and Collaboration environment.

SharePoint and .Net provide key integration benefits with Exchange, Active Directory, Outlook, and Microsoft Office "out of the box" allowing the development of better collaborative business applications while being standardized on a Web based architecture and having a relational databases as the data store for reporting, scalability and disaster recovery. SharePoint and.Net applications can also integrate both structured content from enterprise applications and unstructured content from intranets, file folders, etc. due to the many utilities provided with the development environments. Also, given the large Microsoft developer community; extensive online support and the ease of rapid application development in the .Net environment it is easier for Lotus Notes based development groups to translate their skills into a Microsoft based environment.

Since Microsoft SharePoint and .Net are web based environments they provide many benefits in being able to centralize administration and management while reducing client based administration. Also, given that they have robust integration frameworks and methodologies, organizations can extend their ERP, MRP, Supply Chain and CRM platforms by providing easy access and integrations from those platforms into the SharePoint Portal and.Net environment.

Given that the goal of any migration is to reduce disruption to the business and the users of the systems, it is critical to come up with standards and best practices to make the adoption of the new platform easy in the end user community and reduce support requests after the migration. The following are some of the standards and best practice areas -

1. User Experience -
- To facilitate the transition of business users from the Notes platform to the Microsoft platform, it is necessary to keep the essence of the user experience and the navigation scheme to be similar to the one the designed in Notes.
- Any changes in the UI elements [for example differences in the behavior of multi-select boxes between Notes and SharePoint/.Net environments] should be done in a standardized format.
- A guide for UI changes should be developed to highlight the differences in the navigation in the converted applications.

2. Database Design -
- Given that the databases in Lotus Notes are non-relational while SQL Server is a relational database certain standardization is required during the conversion -

- Standardization of Unique identifiers for entities within the database and mapping scheme from the Lotus Notes ID scheme to the entity ID scheme in the relational database.
- Parsing attachments from rich text fields to be stored in separate relational tables with BLOBs.
- Transforming multi-values from a single string to a set of entries in a relational table
- Analyzing and converting relationships from hierarchical to relational

3. Development -
- Forms - Forms and sub-forms in Lotus Notes can be translated into ASP.Net forms, SharePoint lists, or InfoPath forms dependent on the complexity of the forms/database. The more complex forms should either be targeted for ASP.Net or InfoPath while the simpler forms can be targeted for the SharePoint environment.
- Validations - Complex logic based validations can be achieved using VBScripts in.Net forms or InfoPath forms while simple validations can be achieved in SharePoint without any code.
- Lookup data - Single level lookups are easily possible in SharePoint while multi-level dependent lookups can be accomplished in either InfoPath or ASP.Net
- Application Security - A common framework for application security should be developed so that both authorization of roles based security can be handled within all of the converted.Net applications.

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Print Ready Business Card Files with Microsoft Publisher

Designing your small business identity when working to a budget that doesn't stretch to hiring a professional can be very frustrating. Print ready digital artwork files need to be created to a correct size, resolution and color mode. Providing poor artwork files to printers will result in an unprofessional looking final product which wont make a positive impression on your customers and could loose you business.

This tutorial goes over the basics of creating digital artwork files for creating business cards; it can also be used to create other business stationery items including letterheads, compliments slips and label artwork files by simply adjusting the sizes.

Dimensions mentioned are for landscape business cards and should be transposed for portrait business cards.

To create a new artwork file in Microsoft Publisher select the document type Blank Publication > Business Card.

Adjust the size of the document by selecting File > Page Setup. For business cards set the size to 9.5cm x 5.7cm. The dimensions include the bleed of 3mm (8.5pt) business cards.

Make sure that you set the printing options to 1 copy per sheet using the Change Copies Per Sheet Option.

To set print options select File > Print. From the drop down menu choose "Microsoft Office Document Image Writer". In the print window click on Advanced Print Settings. Under Separations select Composite CMYK as Output and set the Resolution to 300x300. Close the Advanced Print Settings window by clicking OK and finally just cancel the print window.

Safety Margins

To create guides for the safe area in which you can add your design and text, switch on rulers by selecting View > Rulers. Now you can just drag the guidelines out of the rulers to the required position. You can remove them in the same way by just dragging them back into the ruler.

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Why Develop a Microsoft Access Database?

In this age of information we need to store our data somewhere. We have historically done this with paper based records. Nowadays though there is no longer any advantage to storing information on paper and a database system such as a Microsoft Access database will be better suited.

Computers are used for mass storage and retrieval of information. Instead of shifting through lots of paper based files we can click a button and have the computer system instantly retrieve our data. Of course we need software to do this as a computer is only as good as the software it uses.

For small systems a Microsoft Access database is ideal. This type of database works well with around ten users. For anything more substantial one should look at moving the data to something more powerful than a Microsoft Access database.

MS Access will allow us to create pretty powerful database systems. It is part of the Microsoft Office suite of programs and is used by millions of businesses as well as home users around the globe.

Examples of applications created with a MS Access database include staff personnel record systems, order processing and many others. Home enthusiasts have been known to log their home inventory, stamp collections etc. The possibilities literally are endless.

You can also make Microsoft Word for instance communicate with the MS Access database. This would involve using Word to read records in the database and mail merge a letter or document with them.

Think about how you can make use of a Microsoft Access database in your own business. Study the application and see what it can do for you.

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Using OneNote As an OCR

The other day I was sent a pdf that I was supposed to pull content from for a website I was working on.

I didn't think much of it, being that I thought I would copy and paste the content into the HTML Of course things always have to be harder than they appear per Murphy's Law.

Instead of re-typing everything by hand, I looked for a faster alternative. This alternative was to find an OCR tool. Optical character recognition (OCR) is defined by as:

"OCR is the mechanical or electronic translation of scanned images of handwritten, typewritten or printed text into machine-encoded text."

Most OCR tools I have ever used are terrible at what they do, and usually spit out weird symbols. That is where Microsoft Office OneNote comes in.

The Solution

Here is the step-by-step procedure to converting those ugly PDF/Images into readable text.

Step 1

If the file is a PDF, or a non-image file you will need to save it as an image file. Save it as the highest quality you can. This allows the OCR to recognize the characters more easily. Some low resolution images will not work with OneNote.

Step 2

Open OneNote and insert the picture onto a blank page

Step 3

Now right-click the image and select "copy text from picture".

Step 4

You should now have the text you need to properly insert it into your website, or print material.

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Outlook Express or MS Outlook - Which is Best ?

Outlook Express or MS Outlook email clients are generally used by home users and business users who need reliability, easy access, email, newsgroup, notes, meeting, and journals etc functionalities with their emails.
Most of the users find the email clients easy and reliable to use because of their user friendly usage patterns.

Generally Outlook Express is used by home users and MS Outlook is used by business users. The following article illustrates usage of both the email clients and their advantage perspectives with their respective users.

Outlook Express:

Outlook Express comes embedded with MS IE 4.x, MS IE 5.x, MS Windows 98 operating system, MS Windows Millennium Edition (Me) OS, MS Windows 2000 OS and MS Office 98 for Macintosh. Outlook Express email program proves beneficial for home users who can access their emails by dialing to an Internet service provider (ISP).

Outlook Express works effectively with any Internet standard system - Simple Mail Transfer Protocol (SMTP), Post Office Protocol 3 (POP3), and Internet Mail Access Protocol (IMAP) and provides full support to e-mail standards and news such as Lightweight Directory Access Protocol (LDAP), Multipurpose Internet Mail Extension Hypertext Markup Language (MHTML), Hypertext Markup Language (HTML), Secure/Multipurpose Internet Mail Extensions (S/MIME) and Network News Transfer Protocol (NNTP).

Ability of Outlook express to send and receive emails of multiple email accounts proves advantageous and the migration tools enables to import address book, emails from Eudora, Netscape, Microsoft Exchange Server, the Windows Inbox, and Outlook easies the task of managing and organizing email messages.

Outlook express provides full support to html settings with which you can customize your messages with backgrounds and graphics. Built-in stationary designs enable you to compose your mail messages with attractive designs, mainly required for special occasions like birthdays, meetings, parties, announcements etc.

MS Outlook:

MS Outlook is the stand-alone application integrated in MS Office and Exchange Servers. Outlook provides integration and performance with IE 5.5 completely integrated with calendar, contact addresses, drafts, meeting scheduling, and notes etc makes MS Outlook perfect email client for business users.

Organization and filtration of email messages makes it easy to work with MS Office applications, which help in communicating and sharing of emails effectively.

When working with exchange servers, Outlook provides enhanced internet connectivity, workgroup information sharing and workflow communications, public folders, forms, and group scheduling.

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Making Effective Presentations With Microsoft PowerPoint

Microsoft PowerPoint is content presentation software developed by Microsoft. Its current version is Microsoft PowerPoint 2010, which is compatible with the current windows operating systems like Windows 7 and Windows Vista. PowerPoint 2011 is the version released for MAC operating systems.

PowerPoint is a part of the Microsoft office suite of products which also includes Word, Excel and Access. Microsoft has been successfully selling this as a suite for the last 15 years with great success. The word PowerPoint was actually coined in the year 1987 when Microsoft took over the company Forethought. While it was with Forethought, the software was called Presenter. Microsoft PowerPoint has become the chosen presentation platform for most companies that are running the Windows operating system. It has totally replaced prior presentation methods including overhead projection using film slides.

PowerPoint has a number of features to present visuals aids. Images and Video clippings can be embedded on slides. The movement from one slide to another can be made more interesting by using the animation options provided by PowerPoint. Within a slide, the various elements such as the text, images and animations can be made to appear in a particular sequence and certain transition elements can also be introduced between the appearances of the various objects within the slide.

Though many new features have been added to the PowerPoint software, the basic templates containing the slides and the associated in-built slide patterns had remained the same since it was introduced by Microsoft in 1997. The number of patterns available in the slide templates though has increased to a great extent, thereby giving the customers a wide variety of slide design patterns.

Though PowerPoint has become the medium of presenting information in formal meetings, there are still some people who continue to use overhead projectors. These people actually feel that the PowerPoint software dilutes the importance of the message that is being communicated. They feel that this software can provide information at a very broad level and is difficult to use to present specific details. Hence they have decided to stick to the older method of making film slide presentation and manual drawings on white boards. But those who want to quickly transfer the message in an efficient manner; they continue to use power point software. These power point slides can ultimately be saved as ppt. files and can be distributed easily over the web.

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How to Make a Newspaper on Microsoft Word

Making a newspaper is a good way to keep people informed and connected. You can make a newspaper for your classroom, entire school, club or even your extended family. You do not need a desktop publishing program to make a great-looking newspaper either. In fact, you can make a quality newspaper with a professional appearance using Microsoft Word and your computer printer. The only things you need to dig up are stories and pictures.


Open a blank Word document. Go into the document's header. To do this in Word 2007, go to the "Insert" menu and click "Header" in the "Header & Footer" group. In Word 2003 or earlier, go to the "View" menu and click on "Header and Footer."

Click the "Center" button in the "Paragraph" group of the Home tab in Word 2007 or on the Formatting toolbar in Word 2003 or earlier. Select a font and font size for the title of the newspaper. Type in the title, as well as the date or issue number of the publication.

Click outside of the header. Draw a thick, straight line directly below the page header. In Word 2007, click on the "Insert" tab and click the "Shapes" drop-down arrow. In Word 2003 or earlier, go to the "Insert" menu, point to "Picture" and click on "AutoShapes." Click on the straight-line shape and draw it below the header. Right-click the line, select "Properties" and choose a thicker size if desired.

Click the "Page Layout" tab if you are using Word 2007, and click the "Columns" drop-down arrow. In Word 2003 or earlier, click the "Columns" button, which is on the Standard toolbar. Select the number of columns you want on each page of the newspaper.

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How to Make a Text Box in Microsoft Word

Adding text to a Word 2010 document is as simple as opening the software and pressing keyboard keys. But straight text on the page is limited when you consider what may be done with text boxes. When you draw text boxes, the text inside them may be flipped upside down, angled and shaded -- adding graphical elements to what was previously just basic type. Inserting a text box onto a Word document is almost as quick as actually typing the words.


Open Microsoft Word 2010. Click the "Insert" tab.

Click the "Text Box" button. Click the "Draw Text Box" link at the bottom of the drop-down menu. The cursor changes to a plus sign.

Position the cursor on the Word document. Click and hold down the left mouse button. Drag to form the size of the text box. Release the mouse button.

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Friday, September 23, 2011

Microsoft Project 2010 - Do You Need to Upgrade ?

The internet age is characterized by fast technological change and constant updates and advances. Ten years ago, nobody had heard of Facebook or Twitter. Five years ago most people still thought a Blackberry was a fruit. Two years ago, just a decade after Jorn Barger coined the term "web-log", blogs written by Buddhist monks constituted the primary news channel during the Burmese protests.

And now, yet again, Microsoft is marking a shift in way that the internet community works by launching a new generation of MS Office products, including Microsoft Exchange Server, Microsoft SharePoint Server and Microsoft Project 2010.

What's changed?

The main focus of the Microsoft 2010 products is on the increasingly blurred boundaries of work/home and computer/phone, the consequences partly of technological advances and partly of the changing business environment. Customers, suppliers and even employees are drawn from across the globe, necessitating flexible working hours and locations.

The Microsoft 2010 suite integrates various forms of communication, allowing users greater control over what, when and how they talk to one another.

MS Project

The first version was released in 1984 by a company working for Microsoft. Since then, users have seen a revolution in project management software. The latest edition, 2007, enables project managers to create complex Work Breakdown Structures, estimate costs and resources, experiment with "what if" scenarios and create comprehensive project documentation at a mouse-click, using templates.

The 2010 version will be released in the first half of 2010. Apart from the initial press release on April 15th 2009, Microsoft are keeping quiet about the specific features of the new product, which will be unveiled at the Microsoft Project Conference in September 2009.

Which version should you use?

Some project managers still use early versions. However, for most projects and project managers there are clear advantages to upgrading to the latest edition:

o Enhanced features enable more efficient planning, monitoring and control

o Optimized compatibility between MS Project and other software programs

o Up-to-date training ensures users can work with any edition of MS Project


The release of 2010 version will not necessarily entail throwing out 2007 version and retraining every staff member from scratch. However, it is in the interest of every project manager to remain informed about the new capabilities of MS Project 2010, and to update their knowledge through training-courses and tutorials. In the changing world of modern business, keeping up with technological advances is essential to survival and success.

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What Is the Best Microsoft Office Suite Package ?

Microsoft Office Suites have brought a lot of advantages and various reactions from different users. The release of Office 2003 in the past made huge market sales and gained much popularity and support from all users around the globe. In fact, there are still a lot of people who prefers to stay to Office 2003 even with the existence of newer versions for upgrade options.

There are various reasons why some people stay in their current old software while others urgently decide for an upgrade. Whatever reason or aesthetic preferences you may have, it is always important to have an open mind and heart to examine every technological possibility and innovation for greater productivity.

Great Decisive Factors

Some of the factors that you need to consider are the price of the software, the system requirements and its total compatibility with your PC or current system. You should also examine the software's navigation system, the convenience and ease of use and the way the features relate to your daily tasks. Is Office 2007 more valuable to you? Alternatively, is the new Microsoft Office 2010 a total solution to all your needs?

Microsoft Office 2007 Features

The software costs the same as Office 2003. This is extremely affordable with all the great cool new features you will surely love. Office 2007 introduces the new Ribbon in its goal for optimized productivity for every activity.

However, the Ribbon did not receive much appreciation than the old button menu system. The general users have overlooked its enhanced productivity functions. Yet, the Ribbon feature has a lot of advantages and greater productivity solutions that every user could benefit from once its learning curve has been successfully accomplished.

The Microsoft Office 2010 Advantage

Office 2010 is the new software released by Microsoft Corporation after Office 2007. Upgrading to Office 2010 gives you a cool new wave of creative productivity in getting things done daily. Many new features are entirely unique to this software. However, you should think about the relative advantages of each of these features to the regular tasks you do each day to save you time and money.

It is more expensive to upgrade to Office 2010 than upgrading to Office 2007. There is a big difference in price for these two software upgrades so you have to think very carefully which one matches your needs and preferences.

The Ribbon has been fully optimized here. It is even more available to other products including OneNote and Outlook. The blue ribbon in Office 2007 is now changed to a white ribbon with additional features for easy navigation and convenient working environment. Creativity in design and style is also given utmost priority here for more productive results.

User's Choice and Idealism

No doubt, Microsoft Office 2010 is an ideal upgrade option among the heavy users of Microsoft Office Suites. There are eight editions available with this fantastic software. The cost you will spend equals the benefits you will get here. In some cases, the benefits of the upgrade will even overpower its cost.

However, if you are not a heavy user of the Office 2010 features and you decide to go on a budget, then Office 2007 upgrade is the perfect fit for you. Always remember that there is no right or wrong choice in selecting software upgrade. It all depends on the preferences and tasks to accomplish at every user's convenience.

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Thursday, September 22, 2011

Microsoft Visio 2010 - First Impressions

The first thing that will confront most uses of Visio 2010 is the new "Fluent" interface, and in particular the ribbon. For anyone migrating from an earlier version of Visio without the benefit of having used another Office 2007 product, the learning curve will seem steep indeed. For those of us who have used other office 2007 products, the ribbon will appear more familiar; however Microsoft have clearly taken on board the feedback from their users because they have reverted to the File menu in 2010 and abandoned the Office button that appeared in the 2007 series.

In Office 2010 the look and feel of the Fluent interface is clean and soothing on the eye, with a pale grey colour scheme to the ribbon and a slight drop shadow around the page, and this look is consistent across the whole suite of programs. Whereas some components of Office 2007 were given the Ribbon and others were not, all the components of Office 2010 now use this new interface including Outlook, Project and, of course, Visio. It is supposed to represent a more intuitive way of accessing commands them the complicated arrangement of toolbars and menus previous versions offered; however, for anybody accustomed to using the menus and toolbars of earlier versions of Office, finding something familiar can sometimes involve a frustrating hunt.

The new File menu sits on its own tab identified from the others by its blue colour, and appears by default when the program is opened to show the equivalent of the "Getting Started" page. The layout is carried on from the 2007 version with three vertical columns displayed, and from here a new drawing can be started in a number of ways - from any of the available templates, from an existing drawing, from a sample drawing or from a template on the Microsoft office online website. Alternatively, a blank drawing can be chosen which will have no stencils open by default.

The quick access toolbar sits above the File tab by default, but it can be displayed below the ribbon if required. The drop-down button at the right end of the QAT offers users the chance to customise it by adding or removing buttons - a very handy feature for people who are used to seeing a print preview or a printer icon in a familiar location. Another feature that Visio 2010 shares with its other Office counterparts is the zoom bar in the bottom right hand corner of the window that allows instant magnification, and has icons for Full Screen view and the Pan and Zoom windows alongside. Incidentally, all the previous keyboard shortcuts still work, including those using the Alt key.

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Wednesday, September 21, 2011

Microsofts SharePoint Offers Valuable Business Synergy

It would appear that Microsoft's SharePoint is transforming the way many businesses conduct their internal communications, connect their various websites and manage their ever-increasing content. SharePoint software technology has become a powerful, synergy-developing platform that creates portals through which multiple people on individual computers can collaborate on the same server, viewing and even editing web-based content. The applications are not just limited to collaboration, but include file sharing, content management and web publishing, and this "groupware" solution is becoming increasingly attractive to organizations and businesses of all sizes.

Because of SharePoint's adaptability in capacity, performance and scalability, businesses are attracted to the ease with which they can implement collecting, sorting, writing and editing huge amounts of data across SharePoint and Office. The improved applications of the Microsoft 2010 program are appealing to users. Better content storage, smarter folders, Workspace offline capabilities, mobile access and services that offer business connectivity are all considered valuable assets in this software. The easy integration of 3rd party applications such as Jive and Silverlight make business networking and multimedia opportunities for enhanced services.

As Steve Ballmer, CEO of Microsoft, announced recently, SharePoint is "a suite of capabilities that dramatically improves the way people work." He is justifiably proud of describing one of the fastest growing server products in Microsoft's history. The SharePoint 2010 offers more capabilities, better choices, and increased flexibility and connectivity between on-site and cloud-based programs. Using a single infrastructure for all Websites allows employees to share documents, manage in-process projects and publish up-to-date information to customers.

The collaboration tools in this software encourage synergistic results through exchanging ideas and expertise to create customized solutions for individual client needs. Everything from team calendars to discussion boards to document libraries is available for deeper interaction and collaboration. Tracking and sorting significant content has saved Ehrlich Pest Control valuable time and effort that used to be spent keeping track of customer orders. By using SharePoint to reduce clutter, coordinate program change requests and outline schedules, the company estimates some employees may save as much as 2-3 hours a day in time that would have otherwise have been squandered searching for the most up-to-date orders and alteration information.

The content management features of SharePoint have also been a major asset to Kraft Foods who estimates a savings of $2.2 million dollars over two years with web content controls. Kraft was frustrated with the inability to connect quickly with the customers represented in over 100 million page- viewings every month. SharePoint software implementation brought the company up to speed and is expected to save even more in the future in ancillary support and development fees.

Cognizant, a New Jersey IT provider has experienced rapid growth recently. The SharePoint portals have been used both to boost collaboration and improve customer service. Responding quickly to the changing needs of a rapidly growing business has been easier and IT training and maintenance costs have been reduced.

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The Benefits of Microsoft Unified Communications

No matter what sector you are in, chances are that compatibility between software and systems has at some point been a headache. To combat this, there is Microsoft Unified Communications, a suite of applications which deliver instant messaging, conferencing and enterprise voice capabilities through a single, easy-to-use interface. The following article examines the benefits of this system and how it can help organisations to empower their remote workforce and encourage increased collaboration and more efficient working practices.

Remote working

Increasingly, businesses are reliant on having a workforce which is enabled to access information and resources on the go. Luckily, Microsoft Unified Communications can be accessed from any machine on a web browser, or from a mobile device. This means that your staff are no longer restricted to office working.

Complete conferencing

One of the key benefits is its excellent conferencing facility, which allows workers to communicate more effectively. With features such as built-in desktop and application sharing, PowerPoint upload, and rich white boarding, it's never been easier to unite workers in different locations.


If your organisation relies on being able to work as a team, (and let's face it, what organisation doesn't) Microsoft Unified Communications is one of the most useful tools at your disposal. It allows users to quickly and easily find the right people, make connections, and communicate more effectively with pictures and location mapping. It can also integrate with other Microsoft applications, for complete collaboration.

Improved administration

For network administrators, Unified Communications is a dream come true as it brings a host of systems under one umbrella. IT staff will be delighted to find a single, consistent management infrastructure which includes new capabilities to increase availability, and interoperability with existing systems.

Compatibility with other Microsoft products

One of the great things is that it is fully compatible with the Microsoft Office suite, as well as applications such as SharePoint, Dynamics CRM and Outlook, As the most common software provider in the world, this means that Unified Communications can fit into most existing IT systems quite easily.

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Merits of Microsoft Office 2003

Akin to the previous versions of Microsoft office, is a wrap up of software programs deliberated for various office work activities. Excel, Access, Word, Outlook, OneNote, Vision, PowerPoint, InfoPath, FrontPage, Project, Publisher and Live Meeting are all programs comprised in the Microsoft Office 2003. Each of these programs is sold as different software merchandise, but it the 2003 merges them all together under a variety of vast rate price tags.

The old versions of the Office packages are entirely good but the 2003 Microsoft Office sing its own praises a more absolute package than any of this versions, offers more programs and the most up to date versions of the software available. This new versions are often fundamentally the same thing at a negligible cost as the older versions only updated but can suck someone into their excitement deal only to ascertain that he or she didn't need it because he owns the same item in another form.

Businesses that have already taken up the use of the 2003, I can guarantee that they are booming in business due to its ability to create visual presentations, coalesce both text and graphical designs, mail letters, organize online meetings and craft graphical designs.

People who are mostly involved with staging, text and systematizing of statistics I would recommend they use the 2003 because of programs like excel, word and PowerPoint which are very convenient for this kind of work. Programs like excel and word can be used for trailing ones chattels very easily.

The new updated Microsoft can be bought at any store that transmit computer software but the old version will do so don't throw it away if you have it. To those who carry out a lot of office work and immersed in the new parcel they would probably love it.

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