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Monday, December 6, 2010

Microsoft Office 2011 PowerPoint Presenter View

If you hook up a projector to your laptop, you can configure the projector to be a second screen rather than a copy of what’s on your laptop display. When you do, your presentation shows up on the projector, but your laptop display shows something else – Presenter View. This has been around for several versions of PowerPoint on both Windows and Mac, but the new Office 2011 for the Mac just kicked it up a notch.

Here’s what my laptop screen shows while I’m presenting:

At the top, there’s a bar showing how far into your presentation you’re currently at – giving you an at-a-glance idea of whether you’re on track. There’s buttons for Swap Displays (for easier dual-monitor setup), Tips (showing the keystroke shortcuts like B to black out the audience screen), and Exit Show.
On the left, “Step 3″ is the current slide that the audience is seeing.
To the right, “One Approach: Wait” is the next slide that the audience will see. This helps you build better segues.
At the bottom left, there are my slide notes for the current slide.
At the bottom right, I can type in meeting notes live without exiting my presentation. This is great when someone asks me a question that I want to address later, or if there’s something I want to add to my presentation the next time I give it.
Move your mouse to the bottom of the screen, and PowerPoint pops up thumbnails for your slides, giving you a quick way to jump around from slide to slide without the audience getting dizzy:

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