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Monday, July 19, 2010

How to Use Microsoft Visio

Microsoft Visio is a program that different types of professionals, including those in the information technology field, use to create technical drawings and diagrams. Microsoft Visio uses vector graphics as a way to transfer your data into usable images for your project. Microsoft Visio is available in both standard and pro editions with a few advanced functions available in the professional version.

Step 1
Purchase and download Microsoft Visio. You can purchase the program directly from the Microsoft Office Online site. If you are unsure of whether you want to use Microsoft Visio for long term projects, you can sign up for a free 60 day trial.

Step 2
The templates included with Microsoft Visio. The easiest way to get started loading your new technical drawings and diagrams is to design the project with the built in templates. Within the templates you will find Microsoft SmartShapes symbols for use with your project. If you are at a loss for how to proceed with your projects, find inspiration from the Samples menu.

Step 3
Keep your designs accurate with Microsoft Visio's auto connect line feature. Once you plot out the points of your diagram, you can click the AutoConnect key to place accurate and straight lines between the points.

Step 4
Upgrade your technical drawing with Microsoft Visio themes and effects. With this feature, you can select different colors for the various aspects of your project. You can also make your drawings obtain 3-D graphics.

Step 5
Provide links to related data. In Microsoft Visio, you can hyperlink different parts of your diagram to websites, Excel files and Word files.

Step 6
Save your Microsoft Visio project. When you use Microsoft Visio, you will have two file save options: the XPS or PDF format. You can also share your project with colleagues using Microsoft Office SharePoint Server which is compatible with Visio. You can track changes to find out who contributes particular parts to the project.

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